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Chicago Property Management

Getting Ready for New Tenants

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Getting Ready for New Tenants

Even after the numerous tasks for listing a property have been completed there is still work to be done is order to be fully prepared for new tenants at your rental property. In order to properly welcome the new tenants there are a few things that should be considered.

The Search for a Tenants

First, screening the possible tenants. This can be a little awkward at times, but is extremely important because you want to find serious tenants that will not cause any issues with the property. The primary thing to do is to ask questions to determine how motivated the potential tenants are. People that are looking to move in the next few days or even the next day indicate that they are not good planners and are probably not the type of tenants you want. On the other hands, tenants that are looking to move in several months should also be avoided as they are not immediately motivated to begin renting. There is a sweet spot in between the distant future and the next day that you as the property manager need to determine. A good place to start to find that time frame is to check the potential tenants credit, background, and criminal records. No evictions, steady work, and a clean criminal record usually indicate a good tenant.

 

The next step after a tenant has been selected is to collect the first month’s rent upfront and a security deposit. From there the following measure is the leasing agreement. This is the best way to express rules for the property such as: whether or not smoking is okay, the amount of roommates that can be living there at any given time, or any specifics on how rent payments should be made.

 

Welcoming the Tenants

Once all the technical arrangements are made the final step in the process is creating a welcoming environment for the tenants. Flowers or a gift basket is a nice gesture. Another option as a welcome gift could be household essentials such as paper towels or bottled water; since moving can be frustrating, these little items are sometimes over looked. New tenants typically really appreciate the thought of a gift in general. An exceptionally nice gesture would be a nice bottle of wine or craft beer from a local shop in the neighborhood to show that the new tenants are welcome to the neighborhood.

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Video Intercom Solutions: Chicago 13-Unit

Just Installed Video Intercom!

Intercom systems are evolving in a way that benefit tenants and managers in exceptional ways. Fixed intercoms are a tool of the past. The ButterflyMX intercom system is a product that has transformed the way that property managers maintain their properties. ButterflyMX offers state-of-the-art and dynamic ways for tenants to handle their home simply by using their smartphones. As technology becomes more and more advanced Two Blue makes every effort to keep with the times. Thus, Two Blue recently installed the ButterflyMX intercom system in a 13-unit property located in West Town and has seen how the system helps communication at the property.

 

Property Management Benefits

The system is easy to use and allows property managers to utilizes intercom features throughout the entire building through a user-friendly web portal. There is also a function that allows the property manager to contact anyone in the building through widespread messaging. ButterflyMX can be integrated into most existing property management systems and can update new information automatically to shrink data entry mistakes and to decrease time spent integrating new tenants. The system also promotes a new level of security for the building by tracking who comes in and out of the building by logging all entries and exits from the primary door. Lastly, ButterflyMX uses cloud based data storage to collect and store information on all building activities.

 

Tenant Benefits

Residents can also reap many benefits from the system. The mobile app is the control center for the tenant to completely govern access to their home. The touch screen intercom located at the front door allows visitors to contact tenants directly on their phone and allow access to the building remotely. There is also a virtual key function that allows for temporary electronic keys to be made and will expire at a given time to allow service personnel into their home. Tenants also have the ability to use multiple methods of messaging to contact visitors. Voice messages or texts can be sent to visitors even when the tenant is not home. There is also an electronic time stamp function for entries and exits from the building. Tenants can manage records of their guests as they let them in all within the mobile app. The smart phone interface allows for extremely easy communication with the front door as well as opening the door remotely.

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Drain/Garbage Disposal Care

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Drain/Garbage Disposal Care

Garbage disposals have recently become a standard in the modern day home in Chicago. There are many added luxuries of being able to throw waste and food down the drain, but they should not be taken for granted. All sink drain lines with garbage disposals should be rodded every 6 months to 1 year depending on the size of the building and usage of the owner/tenants. As an experienced property management company in Chicago, here are a few tips in how to save your drains from overflowing/clogging and how to save your association/landlord from charging you for the damages.

  1. Run disposer along with a steady stream of cold water for 10-15 seconds before and after grinding is complete.
  2. Avoid using hot water during grinding. It is ok to use your garbage disposal between grinding periods.
  3. Do not pour grease or fat into your disposer or drain.
  4. Avoid grinding or draining the following:
    1. Large amounts of fruit or vegetable peels
    2. Fibrous materials such as celery, corn husks, artichokes, carrots, etc
    3. Hard Materials such as bones, fruit pits, etc
    4. Large amounts of Rice or Pasta/Noodles
    5. Egg Shells
    6. Potato Peels
  5. Use a disposer cleaner to relieve objectionable odors caused by build-up, or grind a small amount of citrus fruit peels to freshen up the area.

 

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